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Q2:
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What days/hours can I book?
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Permits are issued Monday – Friday between 6pm – 10:00pm (or 10:30pm) and weekends any time.
**please note that there is a 3 hour minimum caretaker supervision fee on weekends**
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Q4:
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How will I know if my permit is approved?
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Once the permit has remained in the system for 5 business days, and proof of insurance has been provided, your permit will be approved.
You will receive a notice via the email provided at time of enrollment. Be sure to respond promptly and check the dates and times for accuracy. Any change of the permit will incur a charge.
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Q5:
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When can I apply for summer permits?
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Acceptance of applications starts January 15 or second Monday in January, whichever occurs first in that year. All applications received by May 1 will be processed, approved, where possible, and confirmed in date and priority order by June 15.
The deadline for summer permit applications is April 30th.
*Note that school availability for summer use may be limited to allow for scheduled and/or necessary maintenance, renovations and major cleaning*
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Q6:
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How much notice do I have to provide if I want to change or cancel my permit?
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If, for any reason, a permitted facility is not required on any of the requested dates, refund of charges will be made ONLY if the Permits Department of the Board is notified in writing by emailing permits@tcdsb.org and clearly indicating your Organization's name 72 hours before the event is scheduled to occur.
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Q8:
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What days/periods are not available for permits?
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Permits will not be granted for community use of school facilities during the two weeks prior to school closing in June, two weeks prior to school commencing in September and during the first week of school in September, unless otherwise authorized by the School Principal or Community Use of Schools Department
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Q9:
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What type of groups/activities are not eligible for TCDSB permits?
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• Private group uses such as wedding receptions, anniversary celebrations, wedding/baby showers, baptism celebrations, birthday parties, product promotion parties and similar private gatherings. • Uses where activities of the group are incompatible or competing with the interests of the Board or are in conflict with the Board’s Continuing Education Programs. • Where activities are a direct violation of Municipal, Provincial and Federal Bylaws and Laws
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Q10:
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How do I pay for my permit?
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- Online with Visa or Mastercard *NO DEBIT VISA*
- Debit (in person)
- Certified Cheque, Money Order or Bank Draft:
Mail to:
TCDSB - Permits Dept. (1st Floor)
80 Sheppard Ave. E.
Toronto, ON
M2N 6E8
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Q12:
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Is food allowed in the gym?
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No, food or beverages, where approved as a part of the approved Permit, must be consumed ONLY in the assigned cafeteria and lunchroom areas
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Q13:
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Can we use school equipment?
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Permit Holders are not permitted the use of any school equipment unless authorized by the school Principal
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Q16:
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Who gets priority?
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Permit applications are processed on a first-come, first-served basis, from the date of receipt in the Community Use of Schools Dept. Permits may be issued to any organization or individual on the following priority basis:
(1) Toronto Catholic District School Board schools, Trustees, and related departments.
(2) Catholic Church Organizations;
(3) City of Toronto Parks, Forestry and Recreation programs;
(4) Registered Charities and Not-for-Profit groups, holding a valid Letters Patent, as funded by the Ministry of Education;
(5) Community groups and youth groups not included in #4. above;
(6) Post-secondary teacher education institutions;
(7) Other groups/Commercial Entities
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Q19:
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When and where to buy permit insurance?
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The Board does not sell insurance, organizations may use their own insurance or apply with Gallagher Insurance. https://www.ajg.com/ca/insurance/programs-partnerships/toronto-catholic-district-school-board/
You are under no obligation to purchase from Gallagher Insurance. Insurance policies from other companies are acceptable, so long as the requirements are met. |
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